Instructions for Submitting a
Letter of Intent to Allegany County United Way
Deadline for submission: Friday, February 15, 4:00 pm.
Organizations may submit for
more than one initiative. A separate Letter of Intent (LOI) is required for
The LOI to submit a grant
proposal should be submitted in narrative form. Briefly but completely answer
the ten questions below. The completed LOI should be no longer than two (2)
pages using a font size of 10 or larger.
Please respond in order and
include the item number and the bolded
part of the description.
person, title, and telephone
background of organization,
years of operation and current target population served.
5. List of
Board of Directors and 2012 board meeting dates.
area(s), target population, and applicable strategies
and/or initiative description
a description of the program and/or initiative for which you are
requesting funding; may include the expansion of an existing program
and/or initiative or a new program and/or initiative. Provide evidence of
the program and/or initiative’s capacity to measurably improve the population served.
condition. Provide a brief
narrative of established evidence of local need for service to the
request and narrative. Specify
the total funding request with a brief narrative explaining how the funds
will be used. Identify other funding
sources that may contribute to the program.
10. List of
potential collaborative partners. (Memorandums
of Understanding for all collaborative partners will be required if the
applicant is invited to submit a full proposal.)
IMPORTANT CONSIDERATION: Applicants that work in collaboration
with other programs, organizations, and/or partnerships to provide more
comprehensive services throughout the life of the grant will be given priority.
Completed LOIs should be
emailed to ACUW@acuw.com. If electronic submission is not possible, please
contact the Allegany County United Way office (585-593-0020) for alternative
The appropriate Impact Council will review the Letters
of Intent and will notify agencies by March 1, 2013 whether they are invited to
submit a full proposal.
Full Grant Proposals
Only the applicants who have been invited should
submit full proposals. The completed
full application is due 4:00pm, March 29, 2013. Those invited to submit a
proposal will be sent an e-mail with a link to the application form. If you are
selected to submit a full proposal you will be asked for the following. (This
information is included only to provide a general awareness of the full
process) –and is not required for letter of intent submission.
- Agency budget history – a cumulative picture of
all agency programs.
- Program budget.
- Budget narrative – opportunity to clarify items listed
on fiscal report.
- Program profile – a narrative description of
- Outcomes – specific, measurable, achievable,
relevant, and timely (SMART).
- Demographics – of population served.
- Community condition – established local need for unduplicated services in the
- Indicators – assessments/measurement tools used
to determine success.
- Data collection methods.
- Organizational capacity.
- Collaboration and partnerships and MOU’s.
- Supporting documents – the organization’s 990,